V E Day Plans

The final entry in our minute books sees the band planning to join in the V E Day Celebrations.

ANNUAL MEETING           May 6th 1945

Held in the Band Room Lynemouth

Chairman Mr W. Ball

Minutes of the last Annual Meeting were read & Conformed

Moved by R. Lowdon sec W. Little

Balance sheet was read & accepted as a true Copy moved by R. Henderson sec W. Cochrane.

Election of Officials

PRESIDENT           MR W. DAVISON          moved S. Hall               sec J. Graham

VICE PRESIDENT MR G. CATCHPOLE          ʺ     R. Henderson      ʺ   W. Cochrane

CHAIRMAN            MR W. BALL                      ʺ     R. Lowdon          ʺ   K. Gibbons

VICE CHAIRMAN    MR S. HALL                      ʺ     W. Cochrane       ʺ   M. Chester

SECRETARY          MR W. LITTLE                  ʺ     T. Gibbons          ʺ   J. Jarvie

TREASURER          MR J. GRAHAM                 ʺ     J. Jarvie             ʺ   K Gibbons

LIBRARIAN             MR A. LITTLE                    ʺ     T. Gibbons          ʺ   J. Graham

CONDUCTOR         MR R. LOWDON               ʺ     J. Graham          ʺ   W. Little

ASS. CONDUCTOR MR S. HALL                       ʺ     R. Henderson      ʺ   J. Graham

COMMITTEE

W. COCHRANE       moved J. Graham             sec Jarvie Henderson

R. HENDERSON          ʺ    W. Cochrane            ʺ   W. Little

R. LOWDON                 ʺ    R. Henderson           ʺ   W. Cochrane

W. RICHARDSON       ʺ      R. Lowdon               ʺ   J. Graham

W. BROWN               ʺ      W. Little                   ʺ   J. Graham

T. LYNN                     ʺ      R. Lowdon               ʺ   Jarvie

J. LIDDLE                    ʺ      W. Little                   ʺ   G. Brown

Moved that we accept the above committee En Bloc by W. Cochrane sec R. Lowdon

V. E. Day Celebrations

Carried unamously that we attend that we attend Thanksgiving Service

Suggestion by R. Henderson that Band meet 7 P. M. V Night for a march was carried.

Newcastle Contest

Agreed that this lie in abeyance for a fortnight .

Moved by R. Henderson sec. J. Graham that M. Chester be drummer for Band.

Secretary to draw list of players for V. Day

A vote of thanks to the retiring secretary was moved by the chairman & carried.

This concluded the meeting

Stable Finances

Fundraising dances have enabled the band to pay off their debts.

Committee Meeting January 17th 1943

Present -: Cochrane, Thompson, Graham, Brown & 3 offs.

Minutes of the previous meeting were read & confirmed.

Secretary read the balance sheet for the Dance held on Jan 8th which gave a clear balance of £9-9-4. Agreed that we accept the balance sheet.

Arrangement for Dance at Ellington Jan 23rd 1943. Agreed that we engage Cummings Band. Agreed that same committee men officiate as follows,

Doorkeepers

          Secretary, J. Graham, J. Baker

Ticket sellers W. Thompson, W. Little, M. Chester, K. Gibbon

Spot prizes

          Ladies. Secretary offered to supply this

          Gents. J. Graham     ʺ       ʺ       ʺ        ʺ

As we were intending to supply refreshments the Sec appealed for some help in this matter, help be promised by several of the committee.

                                                                      This concluded the meeting

                                                                                                    W. Ball    31/1/43

Committee Meeting Jan 31st 1943

Chairman Mr W. Ball

Present -: Messers Graham, Lowdon, Baker, Thompson, Hall, Cochrane, Brown & 3 offs.

Minutes of previous meeting read & adopted.

Chairman read Balance sheet for Dance held in the Ellington Institute giving a Balance of £17=1=10 to the funds which was agreed as very satisfactory.

The chairman gave out that we had now had sufficient money in the funds to pay off the whole of the debt owing to the Midland Bank & that we thank the past, present committee & the band in general for their support & expressing regret that we could not owing to present war conditions celebrate the occasion.

Agreed that we write the Ashington Coal Co for a donation stressing the fact that we had paid our obligation to them & that the Instruments were in a very poor condition.

Towards raising the financial status of the band the Sec was instructed to issue the leaflets out to the committee with a view of raising the levies at the collieries.

Sec to write trustees of the band & thank them for their services which they had rendered in the past.

R Lowdon

This concluded the meeting

Committee Meeting           Feb 20th 1943

Chairman Mr W. Ball

Present -: Lowdon, Graham, Hall & 3 offs

This meeting was called to arrange details for the Dance to be held March 5th at the Lynemouth Parish Hall.

It was agreed that the same committee act as attendants at the dance & that Sec arrange for a band & M. C.

Agreed that we raffle 50 cigarettes

R Lowdon

This concluded the meeting

Committee Meeting June 6th 1943 Welfare

Present were messers Hall, Cochrane, Graham, Brown & 3 officials

Chairman Mr R. Lowdon

This meeting was call to discuss the engaging of players for the contest to be held at N/C City Hall July 24th 1943.

It was agreed that we compete at the contest & secretary arrange for the engaging of the necessary players.

R. Lowdon

This concluded the meeting

General Meeting      Aug 7th 1943

Chairman Mr W. Ball 

Meeting was called for the purpose of discussing the application from the local Holidays at Home Committee for the Band to fulfill a weeks engagement on the miners holiday week.

It was decided that the secretary attend next committee meeting of the Holiday at Home & arrange terms.

Meeting adjourned till Wed Aug 11th 1943

R. Lowdon 

GENERAL Meeting  Nov 22nd 1943

Present Messers Hall, Cochrane, Lowdon, Graham, Thompson, Baker & Officials

Mr W. Ball not present Mr Lowdon took the chair.

This committee meeting was convened to discuss the coming Miners’ Contest. Mr W. Priestly Newbiggin engaged to play The Trombone had asked The Conductor Mr Lowdon to change the piece as he did not think he could manage it having to play for Newbiggin as well. Mr Lowdon said it was going to be difficult to worked another piece to contest form as it was just a fortnight for the contest. After discussion it was agreed unaminous that owing to the unsatisfactory state of affairs Bands being allowed to play Durham men that it was going to cost to much as we had not much chance of any recompense from it & that we withdrawn from the contest.

This concluded the meeting

W Ball

27/5/45

Keep Calm and Carry On

The band continues to hold fundraising events including dances and raffles. Among the raffle prizes are two rabbits.

General Meeting      Sunday Nov 29th 1942

Presided by Mr W. Ball

This meeting was called by the secretary to discuss the rules of the proposed Northumberland Brass Band Victory League & to review our position as to whether we could join the league or not.

After lengthy discussion on the matter it was moved by Mr S Hall seconded W. Cochrane that due to the financial position of the Band we could not join the league.

This concluded the meeting

Committee Meeting Dec 6th 1942

Chairman Mr W. Ball

Minutes of the previous meeting were read & confirmed

Present -: Cochrane, Thompson, Brown, Lowdon & 3 officials

Agreed that we apply for a Dance at the Parish Hall date to be Jan 8th 1943. Agreed that we purchase two rabbits to be raffled, secretary to get 2,000 tickets in books of hundreds. To be raffled on Jan 23rd at the Colliery Institute dance.

D. Johnson

Secretary having not received any word from him agreed that we send him a final notice to appear before the committee on Dec 20th 1942.

Agreed that we put before the Band the question of Xmas playing.

Agreed we arrange Committee meeting for Dec 20th 1942.

This concluded the meeting

M Ball

20/12/42 

Committee Meeting Sunday Dec 20th 1942

Chairman Mr W. Ball 

Present -: Cochrane, Thompson, Brown, Graham & 3 Off

Minutes of the previous meeting were read & confirmed.

Secretary reported that Mr D. Johnson had paid off his account, £18 – 4 – 5.

Regarding the disposal of monies in the C. W. S. Bank is was decided that we adhere to the minute agreed upon by the past committee that we pay £20 to the Midland Bank & £10 to the C. W. S. uniform A/C

Next meeting was arranged for Jan 3rd 1943.

This concluded the meeting

W. Ball

27/12/42

Committee Meeting           Sunday Dec 27th 1942

Chairman Mr W Ball

Present -: Lowdon, Baker, Brown, Graham, Cochrane, Thompson & 3 Offs.

Minutes of the previous meeting were read & confirmed.

Agreed we accept date offered by the Church Council for a Dance in the Parish Hall on Jan 8th 1943.

Arrangements for Dance

M. C. This was left in the hands of the sec to arrange for 1.

Doorkeepers -: Graham, Secretary & Baker

TICKET SELLERS Thompson, Treas & M. Chester

The Chairman, Mr Ball offered to buy prize to raffle

Dance Band – Left in hands of Sec to ask for Fenders

ADMISSION PRICE Agreed that we charge a Shilling 1/- & Forces half price 6d.

SPOT PRIZES

Mr R Lowdon offered to supply the Gents. It was agreed that we ask Mr W. Davison the President to buy the ladies.

ADVERTISING

Left in the hands of the Sec to have Bills printed & to see Mr McCoy regards having the having advertising on the screen at the pictures.

REFRESHMENTS

Sec to make inquiries regarding crockery at the Church & Chapel, also to write for 12 Doz Bottles of Mineral Waters.

Agreed that we ask Mr M Chester to attend Committee on Jan 3rd regards his offer of joining the Committee.

Next Meeting – Meeting arranged for Jan 3rd 1943.

                    This concluded the meeting         R Lowdon

Committee Meeting  Jan 3rd, 1943

This meeting was called to discuss the tenders received from Dance Bands. Chairman Mr W. Ball

Present -: Graham, Cochrane, Lowdon, & 3 offs

After discussion it was moved by W. Cochrane seconded by W. Little that we engage Jack Turner’s Swingstars for the Dance on Friday Jan 8th at the Parish Hall for the tender received, 48/-.

This concluded the meeting

                                                            R. Lowdon

Wartime Entertainment

The committee discusses “Entertainment for the Forces”

ANNUAL MEETING – HELD BAND ROOM WELFARE          1.11.42

Meeting moved open by R Lowdon - seconded W. Richardson

Minutes of last annual meeting read & accepted. Moved W. Richardson seconded R. Lowdon

Balance sheets read – This was for the period from 17th May 1939 to 7th Oct 1942. The secretary W. Thomson stated that the Colliery Workmens Levy had dropped from £5.7 – to £3.15. The account owing to the band by D. Johnson only 3/- had been repaid. It was suggested that the new committee formed should take up the matter.

The C. W. S. uniform account had been lowered from £37 to £17 - & the debt to Midland Bank dad dropped from £113 to £45.

Balance sheets were moved accepted by W. Richardson seconded W. Brown

ELECTION OF NEW COMMITTEE

PRESIDENT         Mr W Davison    moved by J Hall            seconded W Richardson

CHAIRMAN           Mr W. Ball                ʺ     W. Richardson         ʺ          H. Taylor    

VICE CHAIRMAN  Mr R. Lowdon         ʺ     W. Thompson          ʺ           W.Little

SECRETARY         Mr W Richardson

ASSISTANT SEC   Mr W Thompson

TREASURER       Mr W Little

COMMITTEE -        Mr W. Cochrane

                              Mr W. Brown

                              Mr J. Baker

                              Mr S. Hall

                              Mr J. Graham

LIBRARIAN -           Mr J. Graham

Custodian -             Mr W. Thompson (Uniforms & Music stands)

W. Thompson stated that he had made applications for a dance at Ellington Colliery Institute. Also written to Mr Russell Cook regarding “Entertainments for the Forces”. Also had purchased second hand silver plated trombone for £8 - - from Mr E. Houghton station master Ashington – These were accepted.

It was agreed that we no longer retain the inner committee recently formed.                                                   This concluded the meeting

                                                            W Ball

                                                            6/5/45

Committee Meeting. Welfare.       Sunday Nov 15th 1942

Present -: Messers Brown, Lowdon, Baker & Thompson & 3 offs

Minutes of committee meeting held Jun 23rd 1941 & Annual Meeting 1942 were read & confirmed.

Agreed that Mr Harlow’s letter re forming a band league lie in abeyance until we receive more data on this, secretary having wrote for same.

Russell Cook’s letter re programmes for the forces expressing his regret that he could not give us any of these jobs just yet as he had plenty of Bands. The secretary was instructed to write Mr E. Rowe of Newbiggin Colliery Band if they would be willing to forfeit one or two of their dates to us.

Raising of Finance

Agreed that we endeavour to raise the levies at the collieries, committee to be issued with forms to solicit their friends at the colliery regarding contributing towards the Band.

Secretary to apply for dates for a dance at the Parish Hall. Suggestion by the chairman that we apply for dates to coincide with Lynemouth Colliery pay Friday was agreed upon.

Re D. Johnson A/c

Agreed that secretary write him regards his account & as to his intentions, also to remind him that we hold his signature to a document promising to pay his account in a given time (6 months).

Any Other Business

Regards artists for the Entertainment of Troops jobs to lie in abeyance till we receive word that we have been engaged.

Balance Sheets

Agreed on a suggestion by Mr Thompson that we hand the balance sheets to the President of the band Mr Davison for the purpose of passing them on to the Ashington Coal Co.

W Ball

7/12/42

This Concluded the Meeting

Due to the change of Officials, new names were wanted for the C. W. S. Pass book for the purpose of continuing the Financial business with the C. W. S. Agreed that the 3 officials & the assistant secretary Mr Thompson sign their names to the pass book.

Northumberland Brass Band Association

The Northumberland Brass Band Association is set up to help to keep brass bands in existence. Competitions are planned with funds raised to be donated to the War Comforts Fund.

TRIBUTE TO J. JARVIE

The committee & fellow bandsmen deeply regret the passing of the late financial secretary Mr Joe Jarvie, an ardent worker who devoted most of his time to the welfare of the band. As a bandsman & member of the committee his efforts in the reorganisation of the band are greatly appreciated. He is indeed a great loss to the band.

W. E. Thompson (Sec) 

Committee Meeting Held 30/5/40

Members present – Messrs W. Ball – W. Thompson – J. Smith – J. Turnbull – J. Baker – W. Brown – W. Little

The minutes of the previous meeting were read. Their confirmation was moved by Mr G. Turnbull.

The question of a new financial secretary was raised. The secretary W. Thompson asked that Mr J. Baker should be accepted to this position as he had previous experience in such matters – Mr Baker was accepted.

Regarding the contest to take place instead of the picnic the secretary gave a report of a joint meeting held at the Social Club Bedlington in which 9 bands were represented. It was agreed that the secretary should have a free hand at these meetings. It was also decided that the secretary should contribute 2/6 from the band funds as part expenses towards the Joint Committee – a balance sheet would be produced to all bands represented to show how the money was spent.

A letter was read from Boosey & Hawkes Ltd regarding exchange of Instruments. This was not satisfactory to the band so it was agreed that the matter should be left in abeyance for the time being.

This concluded the meeting                                                                     W Ball

Emergency Meeting – Band Room – Dec 1st 1940

This meeting was called for the purpose of discussing the band contest to be held in the Welfare Cinema – Lynemouth on Dec 22nd 1940.

Business –

Welfare Hall arrangements :- Doorkeepers – Ticket collectors – Pay box assistant – Etc.

Chairman & adjudicator

Bills & Ticket printing

Prizes for the best soloists

It was agreed that the contest be run jointly by the Lynemouth bands & War Comfort Funds Committee, the latter to make all arrangements regarding the hall, the band secretary to write to Mr F Wakeford-Oakenshaw for his services as adjudicator. Also that circulars to be sent to local shopkeepers, social clubs & Hotels etc. & the band secretary to write to firms in which they do business – asking for prizes or donations towards same.

W Ball 

Northumberland Brass Bands Association

When the War started many players were called up for the services & there was a danger of the public losing interest in the Brass Bands of Northumberland. A joint meeting of the bands was called to discuss the matter. The result was they formed an association, the idea being to run a series of contests to entertain the public & also to promote interest to bandsmen themselves & so keep the Northumberland bands in existence. Each district to arrange its own contest, to be run jointly by the Local Band & the War Comfort Funds Committees; proceeds to go to any War funds. The bands themselves did not receive any prize monies. All that was necessary was a few prizes for the best soloist to help to make the contest a success. These were to be given by local people. The Test piece to be National Airs, own choice & the bands to be limited to 16 players. Each band to forfeit TEN SHILLINGS (10/-) as entrance fee to each contest.

W Ball

Committee Meeting           Jan 22nd 1941

Members present were –

Chairman W. Ball. W Thompson – J Baker – W Brown.

It was decided to carry on with the meeting.

The balance sheet for the Band Contest held at Lynemouth Dec 22nd 1940 was read. It was stated the sum of £7.10.3 was handed over to the “War Comforts Fund”.

The secretary then explained that an inner committee had been formed by the members of the band, the purpose being to discuss any business which did not come within the scope of the outer committee. This was approved by the outer committee.

A dance was already arranged to take place in the Ellington Institute on Feb 1st 1941. The inner committee asked that the proceeds from any concerts & dances should be devoted to the repair of instruments & new music. The outer committee agreed.

The playing members of the band agreed to submit to a contribution of 3d (Threepence) a week towards purchasing new music.

The secretary then stated that the Colliery Levies had reduced about £1 since the outbreak of hostilities. Also several band instruments were in need of repairs. It was decided to hold a meeting at the earliest possible date.

This concluded the meeting

W Ball

1/11/42

Wartime Years

As World War II begins, meetings become more sporadic and the band faces new challenges.

Committee Meeting Aug 9th 1939

Members present were – W. Thompson – J. Jarvie – J. Gillis – J. Baker

Mr W Ball presided

The minutes of the previous meeting were read & confirmed – moved by J. Baker

It was agreed that we retain the conductor Mr R Lowdon who up till the present had only been engaged temporary. Moved by J Jarvie seconded J Gillis. It was also decided that we raise his salary up to 2 pounds (£2) per month. This to include an agreement that the conductor puts in 3 practices weekly including 1 practice for learners, extra practices would be left to the conductor’s discretion. Moved by J Baker 2nd J Jarvie – carried.

Moved by the secretary W Thompson & 2nd by W. Ball that the conductor should arrange a monthly instrument inspection – carried

It was agreed that we arrange programme of music for the 3 following Sundays at Lynemouth Hotel Bridge – Lynemouth Social Club - & The Plough Inn, Ellington Village.

The secretary reported that from the Morpeth Picnic & Durham Miners Gala engagements over £4 had been put into the band funds.

Regarding accounts owing to the Band by Mr A Clyde & Mr D Johnson. It was decided to bring them before the committee at the next meeting, also Mr R McPherson for his conduct at the last 2 engagements.

It was also decided to hold a meeting of the committee & trustees of the band at the earliest possible date.

This ended the meeting                                                                           W Ball

Band Meeting of Committee & Trustees                      Apr 25th 1940

Those present were –

W Ball who presided. W Thompson, W. Little, J Jarvie, J Warlow, J Baker

Trustees were – R Tait – R McPherson & J Tilley.

The secretary read the minutes of the last meeting – It was stated that this was the first meeting held since the outbreak of the War, but though times were difficult the band carried on as usual.

Mr Little then asked if the conductor had fulfilled his obligation to the band. The chairman stated that he was more than satisfactory, the band had improved immensely & every credit was due to the conductor.

Mr Ball then reported on the progress of the band since the committee took over Levies from the two Collieries had increased considerably.

The account owing by D Johnson & A Clyde next came under consideration. Regarding Mr Johnson the chairman said no attempt had been made to pay off the debt owing to the band nor any explanation given; in fact the committee felt they were being treated with contempt as he had not carried out his agreement which he had signed. Mr Ball then asked for the best method to proceed with the matter. It was moved by R Tait & 2nd J Baker that we give him (Mr Johnson) a final warning & if he still didn’t give any satisfaction to put the matter into the hands of a solicitor. It was thought that it was only fair to give him every chance to repay & the secretary was to notify Mr Johnson to that effect. The motion was carried.

With reference to Mr Clyde’s account which had been standing since 1936, it was decided after being moved by W Little 2nd R Tait that we wipe this off the books. Mr Clyde’s previously stated that the remaining sum should have been deducted for bus fares to practices.  The present committee had no knowledge of this & as there had not been any register of practices kept it was decided we couldn’t act otherwise.

The question of exchange of Band instruments was discussed – Mr McPherson said the instruments were still the property of the Ashington Coal Co – Mr W Ball stated that being the case the committee were free to replace any damaged band property without the consent of the A. C. C. as long as such property were made good.

Moved by J Warlow 2nd R Tait that we exchange the band euphonium for a reconditioned one of the same type – This was left in the hands of the secretary – All agreed

The secretary W Thompson gave a report of a Band meeting held at Social Club, Bedlington regarding a contest to be held in place of the Morpeth picnic which had been postponed through the war. This also was left to the secretary & Mr Warlow was to accompany the sec to the next meeting.

The trustees then expressed their satisfaction of the progress of the band & after moving a vote of thanks for the chair, the meeting closed.

W Ball

New Players

Two new players join the band.

Committee Meeting Held June 20th 1939

Members Present were – W Thompson – J Jarvie – J Gillis – W Brown – J Warlow – G Turnbull

Mr J Baker took the chair in place of Mr Ball.

The meeting was moved open by J. Gillis

The minutes were read by the secretary. Mr G Turnbull moved the adoption.

Mr Wallace Robinson made an application to become a member of the band – It was moved by Mr Turnbull that we accept him – All agreed. Mr H Chapman was also accepted as a member.

A letter was read from Woods – Newcastle (Re – standing account for instrument repairs) It was agreed that the financial secretary should write & explain the situation the band was in at the present moment regarding the reorganising of the band – also that this account would be paid as soon as possible.

A letter was read from the Midland Bank Ltd (Re – Statement of accounts). This was accepted.

In connection with the Lynemouth Children's Gala it was agreed that the Gala committee should provide teas for 25 bandsmen.

In the event of Mr Johnson failing to meet his account weekly or paying through a third party it was moved by Mr Turnbull that the financial secretary should report at the next meeting. This was decided on.

The rules of the Picnic Band Contest were read & accepted.

The secretary reported he had written to R Rutherford of Morpeth but he could not give his services as he was already engaged by another band for the Picnic.

Durham Miners Gala

          An advert was read from the Sacriston Witton Lodge & it was agreed that we tender £15 for the occasion.

          This closed the meeting

W Ball

27/6/39 

Committee Meeting June 27th 1939

Members present were – W Thompson, J Jarvie, J Gillis, J Warlow & Mr Smith

Mr W Ball presided

The meeting was moved open by the chairman, seconded by J. Gillis

The minutes of the last meeting were read & accepted.

A letter was read from the Lynemouth British Legion asking for the band services at their annual Drum Head Service to be held on Aug 6th 1939. It was decided that the band should attend.

In regard to Mr D Johnson failing to stand by his agreement it was decided that the chairman should write & ask him for an explanation.

It was agreed that the band should give a programme at the Plough Ellington Village to help to meet expenses for the picnic.

This closed the meeting.

W Ball

12/7/39 

Committee Meeting           July 12th 1939

Members present were W Thompson, J Jarvie, J Gillis, J Baker, W Crawford, W Little

Chairman – Mr W Ball

The meeting was moved open by W Crawford.

The minutes of the previous meeting were read & their adoption was moved by Mr W Little.

Regarding the programme of music at the Plough Inn, Ellington Village – this was cancelled owing to not being able to fix a band for the occasion.

Letters were read from Witton Lodge, Sacriston & Geo R & F Longstaff Radcliff, these were accepted. A letter was also read from the Ashington Miners Federation regarding the Morpeth Picnic arrangements – this was also accepted.

Durham Miners Gala

          It was agreed that of the £15 received for this engagement £2 should go towards the band funds & after deducting Bus fares & fees for hired players the rest should be equally divided amongst the players – It was moved by W Little that anyone claiming extra payment should come before the committee & that extra seats on the bus should be payed for by the additional passengers – All agreed.

The chairman Mr Ball reported that Mr Storey on behalf of the Ashington Coal Co had been making enquiries about the welfare of the band & that nothing had been heard of lately about the payments of instruments received through them & that they wanted to know something definite about the future existence of the band. Mr Ball then read a copy of a letter he had sent to Mr Storey stating the position of the band since the beginning of the present committee taking over also that a levy from the Lynemouth Colliery had been successful. This was accepted by the rest of the committee.

The secretary reported that Mr Corbet was asking for 12/6 as fee for the Morpeth Picnic. It was decided that we leave it to the conductor whether we play him or not – also it was decided to meet the conductor regarding players for the Picnic

This closed the meeting

W Ball

9/8/39

New Conductor

A ballot is held to decide whether a change of conductor is needed. A new conductor is appointed.

COMMITTEE MEETING HELD – TUE 30 MAY 1939

MEMBERS PRESENT W. THOMPSON. J. JARVIE. J. BAKER. J GILLIS. J. WARLOW. W. CRAWFORD.

MR W. BALL PRESIDED

Meeting moved open by W Crawford sec – J Jarvie.

Minutes were read & accepted – moved by J. Warlow

Circulars to Bandsmen – These were drafted by the President Mr Davison with a view of reorganising the band, in which he appealed to all bandsmen to make a real effort to put the band on a sound Basis. It was agreed that the members chosen for the entertainment committee should deliver these, also a special practice would be held on Sunday 4th June & a ballot would be taken by all present regarding a change of conductor.

A letter was read from the Ashington Welfare asking for the band services at their sports. Moved by J Baker that we go – all agreed.

A letter was also read from the Co-operative Society Re – Statement of Accounts.

Mr J Jarvie then brought the conductor on the board. It was decided we leave the matter over till the Sunday morning special practice.

The chairman was asked to write to Mr G Knight regarding the uniform belonging to the band.

It was decided to arrange a meeting on Tuesday 6th June and ask Mr D Johnson to be present, the purpose being to square up books & any other business concerning the band.

SIGNED W Ball 

COMMITTEE MEETING HELD – TUE 6 JUNE 1939

MEMBERS PRESENT W. THOMPSON. J. JARVIE. J. BAKER. J GILLIS. W. CRAWFORD. G. TURNBULL. W BROWN

CHAIRMAN MR BALL

The chairman moved the meeting open – 2nd J. Gillis

The minutes of the previous meeting were read.

Mr Ball said he had written to G. Knight (Re uniform belonging to Band) but up to the present there was no reply.

Ashington Welfare Sports

In view of the band being short of players the secretary was asked to write to J Bailey, R Rutherford & G Gillon for their services for that day.

The secretary was also asked to write to Mr R. S. Davison & apologise for the misunderstanding on the part of the late conductor who had promised to help the Harmonic band as regards players, which could not be done because the Lynemouth band was engaged also.

Picnic Band Contest

          3 members W Thompson, J. Jarvie, J. Baker were asked to produce a list of players for this occasion.

Mr Routledge having resigned his position as conductor of the band, it was moved by J Jarvie & agreed that we asked Mr R Lowdon to take the band leader’s place until the Picnic was over. The Chairman Mr Ball agreed to approach Mr Lowdon on the matter. W Thompson secretary said we had not received any entry forms or rules for the contest. Mr Turnbull promised to make enquiries about same.

Mr D Johnson arrived without the band books. After answering various questions he added his signature to the financial secretary’s book. It was decided to go through Mr Johnson’s books etc at a later date. Having been told that he had six months to refund money owing to the band, he was asked to pay a weekly sum to Mr J Jarvie & also sign a letter to this effect.

Regarding Mr A Clyde’s account it was decided to bring him before the committee.

W Ball

13/6/1939

Committee Meeting June 13th 1939

Members present were – W Thompson, J Jarvie, J Gillis, G Turnbull, W Little, J Warlow

Chairman W. Ball

Mr Gillis moved the meeting open

The minutes of the previous meeting were read & confirmed

The picnic band contest came under discussion. The Secretary presented a list of players names suitable for this occasion & it was left to the sub committee to choose the best band possible.

It was decided that the band should play through Lynemouth before leaving for Ashington on Sat – first to play Children’s procession to the Park. Also Ashington Welfare Sports.

The secretary was asked to write to R Rutherford & engage him for the picnic.

W Thompson secretary was also asked to arrange for the return of all band property such as uniforms – instruments – music etc which had not been retrieved from late band members.

It was decided that all present players without uniforms should be fixed up at once.

Repairs of band instruments for the picnic. This was left in the secretary’s hands.

The question of T Crawford leaving the band & R McPherson taking bass trombone to camp without permission were left over for the time being.

Signed J Baker

Missing Cash

The financial secretary cannot account for £10 which should have been paid into the Midland Bank.

Committee Meeting held Mon May 8th 1939

Members present were – Chairman Mr Ball, Messrs W Thompson – J Jarvie – W. Crawford – J Gillis – W Little – G Turnbull – Mr Smith.

Meeting moved open by – W Crawford

Minutes read & accepted – G Turnbull – W Little

Mr Johnson financial secretary again came under discussion. The committee were far from satisfied at the repeated failure on his part to hand over books for examination, the delay preventing the committee from progressing with the band business. Mr Turnbull moved that the secretary write to Mr Johnson & ask him to produce all books & cash in hand & attend personally a meeting to be held in the band room on Saturday May 13th at 5-0 PM. This was agreed to.

It was also decided that the motion put forward at the previous meeting – Re (that the Secretary should write to Midland Bank & Cooperative Society for a statement of accounts) should be left in abeyance for the time being.

Mr W Thompson Correspondence Secretary asked for Mr J Gillis to be elected Assistant Secretary – all agreed.

The conductor Mr R Routledge next came in for discussion which took up a good deal of time. After much reasoning in which it was quite evident that the meeting was not progressing, Mr Turnbull moved that we accept the president’s offer, that he (Mr Davison) draft a circular to all players interested with a view of reorganising the band; also that we obtain the players opinion whether a change of conductor would be beneficial to the band – this would give the present conductor a fair deal – all agreed.

Two members, Mr Thompson & Mr Jarvie were elected to draw up a list of bandsmans names & present same at the next meeting.

This concluded the meeting.

Signed W Ball Chairman

COMMITTEE MEETING – BAND ROOM SAT – MAY 13TH -39

MEMBERS PRESENT WERE –

MESSRS – THOMPSON – JARVIE – GILLIS – LITTLE – CRAWFORD – JOHNSON

 MR BALL – PRESIDED

Meeting was moved open by –               Mr Little – 2nd – Mr Crawford

Minutes were read & accepted – moved       ʺ      - 2nd -          ʺ

The balance sheet again came in for consideration. Mr Ball chairman said that the £10 entered on the balance sheet had not been paid into the Midland Bank, also Mr Johnson could not produce the cash in hand. This led to lengthy discussion. It was decided that Mr Johnson should be dismissed from the position of Financial Secretary & to have no more responsibility. Mr J. Jarvie was elected in his place. Mr Johnson then arrived with the books which were gone through & checked.

It was agreed that Mr Ball should take books & audit same up to date & Mr Johnson to sign his name as a witness. Mr Johnson promised to refund the money in a certain time & it was decided that he sign a letter to this affect. Mr Little then moved we open a local Bank account. It was arranged that 3 members, Mr Ball, Mr Gillis & Mr Jarvie should go to the cooperative society & carry this out. The Secretary was asked to write to Midland Bank & Co-operative Society for a Statement of Accounts which was left in abeyance from previous meeting.

A place was selected for members to sign their names to a form from the Midland Bank asking for specimen signatures.

This concluded the meeting.

CHAIRMANS SIGNATURE W Ball

Committee Meeting held – Band Room – Tues 23 May 1939

Members in attendance were – Messrs W Thompson – J Jarvie – J Baker - J Gillis – W Brown – G Turnbull – W Crawford – J Warlow.

Chairman – Mr W Ball

The meeting was moved open by Mr Turnbull

                           Seconded by Mr Gillis

The minutes of the last meeting were read & adopted moved by Mr Turnbull & Mr Crawford.

In regard to the opening of a local Banking Account Mr Ball said this had been done & that the band had now become a member of the Co-operative Society & would be entitled to all benefits derived from further purchases.

It was decided that we give Mr Johnson 6 months to refund money owing to the band. This was moved by Mr Turnbull, sec – J Baker. Mr Turnbull suggested that a committee meeting will be called for the purpose of squaring up the books with Mr Johnson & other matters concerning the band. This was agreed to.

Correspondence

A letter was read from the Lynemouth Children's Gala committee asking for the band services at their sports, this was accepted. Moved by Mr Turnbull – 2nd Mr Crawford.

In answer to a letter from the Ashington Children's Sports committee asking for band services to play the procession from the school to the park it was decided we go. Moved Mr Ball seconded Mr Turnbull.

Correspondence was read from the Midland Bank Ltd. It was resolved that the Lynemouth & Ellington Silver Band continue an account with the above & a form was signed to this effect by Mr W Ball – W Thompson – J Jarvie - & J Gillis. Mr Turnbull then gave an account of a meeting held by the Ashington Group Miners’ Federation & stated that the band had been re engaged to play at the annual Miners’ picnic. He also appealed for the bandsmen to pull together & make this a great success.

It was decided that we have two practices weekly – Moved & seconded Mr Ball – Mr Turnbull. Mr Turnbull suggested we arrange concerts etc to obtain funds for the band & that a entertainments committee be set up for this purpose. The members chosen were – J Jarvie – J Baker – W Thompson - & J Gillis.

A meeting was arranged for Tue – 30th – May

W Ball

AGM 1939

1939’s AGM minutes record controversy over the band’s bank accounts.

Annual Meeting held in Lynemouth Hotel Sat 15th April 1939

Meeting moved open by E Shears

Minutes of Last Annual Meeting were read & moved accepted by R. Tait

The Balance Sheet – It was moved by R. Turnbull that the Balance Sheet could not be accepted due to the fact that it had not been audited & that the books of the Secretary had not been audited. It was moved by Mr Little that two men be appointed to audit the Balance Sheet. Accepted.

Auditors to be :- Mr Ball & Mr Little – Accepted

Election of Officials

President :- Mr W. Davison – moved J. Jarvie sec R. Turnbull

Vice Presidents:-

          Mr R. Eames – moved K. Gibbons

          Mr Warlow    -        ʺ      R. Henderson

          Mr Turnbull    -        ʺ      J. Jarvie

Mr Ball          -         ʺ      D. Johnson

Chairman –                                 Mr W. Ball               moved J. Baker sec R. Eames

Correspondence Secretary -        Mr W. Thompson          ʺ     J. Jarvie

Financial Secretary                      Mr D Johnson              ʺ     E. Shears

Committee –                               2 Bandsmen & 6 Public

Band -                                        Mr. J. Baker            moved W. Richardson

                                                  Mr J. Jarvie             moved E. Shears

Public Committee              Mr R. Tait -    moved L. Sanderson

                                                  Mr. W. Crawford (Jun)

                                                  Mr. Gillis

                                                  Mr. Brown

                                                  Mr. W. Crawford (Sen)

                                                  Mr Little

Librarian – Mr W. Crawford (Jun)

Auditors – Mr Little & Mr Tilly

It was agreed that the temporary Auditors should arrange a General Meeting at a convenient time to present the Balance Sheet for 1938.

Emergency Meeting Held Apr 29th 1939 5.0 PM

Members present were –

Messrs W Thompson, J. Baker – J. Jarvie – R. Tait – W. Crawford (Jun) J. Gillis W. Brown. Little – Warlow – Turnbull.

Chairman – Mr W. Ball

The meeting was called for the purpose of arranging business for the General Meeting which was to follow at 5-30 PM.

Mr Johnson Financial Secretary’s absence was discussed & it was agreed that his presence was essential for the further progress of the meeting. Mr Johnson was called for & it was stated that he had been called away on business.

W Ball

General Meeting – held Lynemouth Welfare Institute Sat 29th April 1939 – 5.30 PM

Members present were - Messrs W Thompson, J. Baker, J. Jarvie, R. Tait, W. Crawford (Jun) J. Gillis, W. Brown, Little, J. Warlow, G. Turnbull.

Mr W. Ball presided

Balance Sheet discussed – Mr Ball chairman commented on the limited income & large expenditure of the band for the past year, also the enormous layout for hire of players & bus fares. Mr Little pointed out that the expenditure exceeded income & that weekly subscriptions by members had ceased.

Mr Ball & Mr Little auditors of balance sheet said they found everything satisfactory but refused to sign their names to same until Mr D. Johnson financial secretary produced Bank book & cash in hand which he had promised to do at this meeting. Owing to Mr Johnson not being present Mr Turnbull suggested that the secretary should get in touch with him to ask him to produce same at the next meeting. This was agreed to.

Moved Mr Turnbull seconded Mr Sanderson that the correspondence secretary also write to Midland Bank & Co-operative Society for a statement of accounts so that present committee newly elected would know how they stood as regards the financial state of the band.

As Mr Barron late secretary could not attend owing to more important business his absence was excused & he was represented by Mr Turnbull.

Mr Tait thought the standing accounts to Midland Bank & Co-op Society should be entered on balance sheet.

A letter from Midland Bank was read asking for Specimen signatures of present committee. Members were disinclined to sign their names until Bank book was examined & the financial state of the band was known. It was agreed to refer the matter to the next meeting.

Mr Little then read duplicate letters from

                              Mr Barron to Mr Johnson

                               ʺ       ʺ       ʺ   Mr Sanderson

Mr Turnbull moved that a sub committee be set up for the purpose of engaging Welfare Hall for concerts etc. the idea being to obtain funds for the band. This was seconded by L. Sanderson. Mr Little suggested that the matter be left in the hands of the band committee. Mr Ball chairman then asked for 3 or 4 weeks to reorganise the band so that the committee would have foundation to work on. This, Mr Turnbull finally agreed to do. Mr Tait then remarked about the deplorable state of the band instruments & failure of bandsmen to keep same clean & in a playing condition.

Mr L. Sanderson drew attention to playing members going to other bands. Mr J. Jarvie in defence of these players said they went for practice only, as no practices were being held at Welfare owing to lack of interest of players.

Mr Turnbull suggested that secretary should approach all ex-bandsmen in the place with a view of re-organising a band. The chairman said this was already his intention. Mr Little proposed we arrange a practice of all players including ex-bandsmen to see what sort of a band we could turn out. This was agreed to & a practice was fixed for Sunday May 7th.

The practice room then came under discussion. Mr Little thought this might have something to do with the lack of interest shown by the players & suggested we should find a more suitable place.

Mr W Crawford (Jun) was asked to reconsider his decision about not being able to carry out his position as Librarian. He finally agreed to carry on.

The conductor, Mr Routledge, having left the room next came under lengthy discussion. It was moved by Mr Little that this matter be left in abeyance – All agreed.

Other business :-

Attendances – weekly subscriptions – left over. Next committee meeting arrange in the Band room at 7.30 Mon 8th May

This concluded the meeting.

Chairman’s signature

W Ball

AGM Abandoned

The advertised AGM has to be abandoned because the secretary fails to turn up and they have no minute book.

 Committee Meeting held 12th Feb 1939 10.A.M.

Those present were :- Chairman – J. L. Sanderson

Messrs J. Coleman, D. Johnson, W. Crawford, R. Simpson, W. Thompson & part of the band members.

This meeting was posted as the Annual Meeting & posters were put up to that effect, also postcards were sent to all committee men & trustees to attend same. The sec, Mr Barron did not appear although we waited until 12 noon. It was resolved to hold a meeting of the committee. The Chairman explained to the Band-master why the Annual meeting could not take place as there was no Sec & no books. Sec had been informed of the meeting. Mr Colman stated that he had a meeting at Ashington & that he would try & get back with the 11.30 AM Bus. The band members took up an undignified attitude & said they were going to hand their instruments in as they were “sick” of it. The meeting was then proceeded with.

The chairman was asked to take the note of meeting in absence of Mr Barron. It was stated by the treasurer that the Secretary had no correspondence in his book as from May 1938. The Sec had asked him for a copy from his (the treasurers) books so as to make his books with the others. He had never appeared at the practices & did not know whether there was any business to transact, therefore the Treasurer contended that the sec had no right to copy his books & refused him. After a lengthy discussion on the subject, it was decided that a deputation visit Mr Barron, consisting of Chairman, Treas, & Mr Thompson. This was moved by W. Crawford & seconded by Mr Simpson. It was moved that the Sec have his books made up to May 1938 (his last entry) then he would have to stand by the Treasurer’s books. Moved Mr Simpson, Seconded J. Coleman. The deputation went straight to Mr Barron & he fixed a suitable date to go through the books after they told him why they were there. Mr Thompson was unable to attend at the date fixed which left the Chairman & Treasurer present. The Secretary got the details for the whole year. The present Balance Sheets were made out & passed on to the Treasurer afterwards.

Special Meeting held at Morpeth  Feb 23rd 1939

Re. Picnic Band Contest

New Rules – Playing members of Bands

1.     All members must have six months standing membership. Bone Fide players

2.     No pros allowed on the stand at all, conductor or not.

3.     Time limit for each piece – 15 minutes. No judging after limit.

Burt Hall be asked to grant £5 to all competing bands at the Contest.

That we have two representatives on the Contest Committee at Burt Hall.

Contest to be run under same conditions as Palace.

Deputation to put these alterations to Burt Hall & report back to a meeting to be called.

Messrs Henderson & Anderson & Chairman if possible.

This concluded the meeting.

Meeting held in Practice Room Sun 26/3/39.

Those present included :- D. Johnson, Messrs Routledge, Baker, Thompson & several playing members of the band. The chairman was unable to attend owing to illness. The minutes of the last Annual Meeting were read & accepted by T. Crawford.

Minutes of Committee Meeting held October 24th 1938 were read & accepted.

Owing to there being such a poor attendance at the meeting a motion was put forward by T. Jarvie as follows :- That a small committee be elected to arrange a “Smoker” & Concert in some suitable place. The idea being to invite as many outside people as possible & hold the Annual Meeting & pick the officials for 1939. This was seconded by W. Thompson & accepted.

Chairman :-   J. Baker                  moved by J. Jarvie,           sec D. Johnson

Secretary :-   J. Jarvie                  moved D. Johnson              ʺ   R. Routledge

Committee :- W. Thompson               ʺ      J. Jarvie                  ʺ   R. McPherson

J. Graham                    ʺ      W. Thompson          ʺ   D. Johnson

D. Johnson                  ʺ      R. McPherson          ʺ   K. Gibbons

H. Taylor                       ʺ      R. Routledge           ʺ   J. Graham

The usual band practice was arranged for Sun 2/4/39

Meeting closed

Resignation

The band’s chairman resigns. He is reinstated following a heated debate.

Committee Meeting held 27 June 1938

W. Crawford absent, he being at camp.

L. Sanderson Presided

Minutes of last meeting were read & confirmed.

Bus to Washington

The Secretary gave report as to position up to date regarding the arrangements for Bus. This was accepted as satisfactory.

Performing Right Society

Correspondence from this Society was read & accepted, the Secretary reporting that no further reply had been received from Newbiggin U. D. C. & suggested that we take no further action & await for them to force the pace. This was agreed to.

Pay for Hire of Players

This was discussed for some time after which it was agreed to defer the matter until future meeting.

SIGNED John L Sanderson, CHAIRMAN

Committee Meeting held 21 July, 1938

Full committee being present.

L. Sanderson Presided

Washington Glebe Engagement

A letter received from the Secretary of the above was read, the contents of which were the times & detailed arrangements. In view of this it was agreed to meet at 5.45 AM so as to leave Lynemouth at 6 AM in order to arrive at Washington at schedule time 8 AM. A letter received from the Tynemouth Bus Service confirming the times, was read, the Secretary stating that the letter bore the mark Tynemouth instead of Lynemouth, which had been immediately corrected. This was endorsed.

Ashington Coal Co’s Welfare Sports. 23 July, 1938

The Secretary stated that a letter had been received from the Supt. J. B. Kemp & that the reply had been sent informing him of our regret in not being able to attend owing to other engagements, but suggested that if he cared to change the date we would only be too pleased to render our services. To this no reply had been received, but that Mr Kemp had made other approaches via other avenues. The secretary suggested to ignore such advancements & let him correspond through the right channel.

Resignation of Chairman

Before dealing with this, the Secretary stated that it was constitutional for the Chairman to vacate the Chair & appoint a Chairman pro temp. This was done, D. Johnson taking the chair, whilst Mr Sanderson left the room.

So far as the letter intimating his resignation was concerned, the committee felt that there were some criticisms that needed clearing up & suggested that if the Chairman was prepared to withdraw these, & to accede to ruling of committee as to future behaviours, they were prepared to agree to the withdrawal of the resignation provided that Mr Sanderson was willing, & if not, the resignation would be accepted.

At this juncture, Mr Sanderson was called upon & the position was put quite clearly to him, he afterwards withdrawing his statement as contained in his letter, & also agreeing to withdraw his resignation, vouching that in future he would endeavour to show an example as Chairman of the Band.

SIGNED J L Sanderson, CHAIRMAN 

Committee Meeting held 24 October 1938

Present were Messrs W. Thompson, J. Colman, D. Johnson, L. Sanderson & G. Barron.

L. Sanderson presided

Business of Meeting

The secretary stated that the reason of calling this meeting was due to unfair statements being made in connection with the failure of the Band turning out for programme at the Plough Inn; the Secretary being held responsible for such failure. This was discussed at some length, which led to heated arguments, the Secretary stating that he was never informed as to number of players required. Finally, it was agreed that we could get no further in the matter, & that we pass on to the next business.

Attention was drawn to the contribution due to the Band from the Workmen’s Social Club; such being due for 1937 & 38. It was agreed that the secretary write to the Club authorities, asking for their usual Donation, such letter to be sent toward the end of the year.

Financial Accounts

The Secretary reported that he had made repeated attempts to meet the Treasurer in order to have the books squared up, & the Financial priorities of the Band considered, but up to now, this had not been achieved. It was agreed that the Secretary & Treasurer get together in order to square up books as early as possible.

SIGNED ____________________ CHAIRMAN

New Players Needed

Six new players are needed to bring the band to full strength.

Committee Meeting held 5 May 1938

Present were Messrs W. Thompson, J. Colman, L. Sanderson, D. Johnson & G. Barron

L. Sanderson presided

A reply was read by the Secretary Re application for 29 May, stated that this was already booked, & confirming date for 7 Aug on the Prom Newbiggin. This was accepted.

Hire of Players

The secretary reported that players had been written to as per instructions but up to now, only one had replied, that of R. Turnbull, he having joined up in Air Force.

Dance in Colliery Institute, May 6

A reply from the Sec of the above was read, it confirming our application for Hall.

Dance Arrangements

These were discussed, when it was felt that the advertising be left to the Sec, & the arrangements for purchase of refreshments be left to the Officials.

Hire of Dance Band

It was agreed to hire J. Dalkin’s band & arrangements to be made by Secretary.

Tender for Kibblesworth, Durham

 This was considered, & agreed to tender £15 for the engagement.

SIGNED :- John L Sanderson, CHAIRMAN

Committee Meeting held 26 May 1938

Present, J. Colman, D. Johnson, L. Sanderson & G. Barron

L. Sanderson Presided

Minutes of the last meeting were read & adopted.

Arising from the minutes was the question of

(1) Hire of Players

(2) Tenders for Kibblesworth

Regarding the first, the Sec reported that no replies had been received but that he had seen J. Bailey & had been informed that he could not give his support on this occasion.

Pertaining to question 2, there was no reply to hand.

The minutes were then confirmed.

Tenders to Washington & High Spen

The Sec reported that these had both been attended to, £16 & £20 respectively, no reply had been received as yet.

Strength of Band

This was carefully considered & noted that we needed 6 to bring us to strength.

It was agreed to endeavour to obtain such players as required.

SIGNED John L Sanderson, CHAIRMAN

Committee Meeting held 2 June 1938

Full committee were present with the officials.

L. Sanderson Presided

Minutes of last meeting were read & confirmed.

Strength of Band

This was discussed at some length & agreed to endeavour to bring the band to full strength.

It was agreed that the Sec. write to W. Alderson of Durham & ask for his services.

Tender for Washington

The Sec stated that our tender had been accepted for the above, the sum being £16 & that he had replied & accepted same. This was endorsed by committee.

Hire of Buses

It was agreed that the Sec, write to various Bus Companies asking for quotations for Bus of 32 or 36 seating capacity.

Bus Fares to Players

This was discussed for some time, the outstanding being that of McPherson.  Owing to amount of arrears owing from this member it was resolved that his Bus fares be withheld & entered as contributions. This to apply in all cases.

Newbiggin Band Stand & Performing Rights Society

After discussing the circular for some length it was agreed that this be left to the Sec to write to the said Society to gain clarity on the matter.

Additional Practices

It was agreed that we hold an extra practice per week & that the date be fixed on Sunday.

SIGNED John L Sanderson, CHAIRMAN

AGM 1938

1938’s AGM sees the election of new committee members and officials.

Committee Meeting held Feb 1st 1938

Mr J L Sanderson presided

Present were Richardson, Merritt, Thompson & 2 officials

Mr Thos Crawford was excused.

Mr Merritt moved & Richardson seconded that the meeting be opened.

The minutes of the last meeting were read.

It was moved Richardson, seconded Thompson that under the circumstances the result of the Whist Drive & Dance be regarded as satisfactory.

Mr Johnson moved that any tickets which are handed to players in the band for disposal must be accounted for. Mr Richardson seconded this motion.

The minutes were then accepted. Moved Richardson, seconded Merritt.

A letter was read by secretary, from the Aged Miners’ Homes Association stating that they would like to have the band attend the opening ceremony to be held at Lynemouth on Feb 26th 1938. Mr Richardson moved that the band attend. Mr Johnson seconded.

It was moved Merritt that we ask Jos Baker to reconsider his decision re his resignation from band & committee.

It was decided to hold the Annual General Meeting on Feb 13th 1938.

Mr Merritt moved that Mr R Lawson be asked to help audit the books in place of Mr Robt Henderson who had resigned earlier in the year.

Mr Johnson moved Mr Barron.

Richardson moved that nominations be closed.

The vote went in favour of Mr Barron.

Financial report of the concert held January 18, 1938.

Mr Johnson, as Treasurer, reported a deficit of one shilling & sevenpence (1/7) after Mr Sanderson promised to pay 2/6 to cover cost of advertising concert.

Mr Richardson moved & Merritt seconded that a letter be sent to Mr R Lawson explaining controversy over Jnr Lawson & the band trombone

Richardson moved

Merritt seconded

          That the meeting be closed.

Annual Meeting held 13 Feb 1938

J L Sanderson (President) in the chair

Minutes

Minutes of the last Annual Meeting were read & confirmed by a motion moved by R McPherson & seconded by J. Graham.

Balance Sheet

This was read & considered, followed by the Auditors’ Report & accepted as satisfactory. Moved by T. Crawford & seconded G. W. Thompson.

Election of Officials

Chairman

L. Sanderson moved by R. Routledge & sec by R. McPherson & accepted.

Secretary

T. Crawford moved W. Thompson. G. Barron was moved by A. Jarvie & seconded by J. Graham & accepted.

Treasurer

J. Graham moved & R. McPherson seconded that D. Johnson be re-elected, this being agreed to.

Committee

It was agreed that Messrs Thompson & Crawford be elected plus 4 others from outside.

Bandmaster

It was moved & seconded by T. Crawford & J. Graham respectively that R. Routledge be re-elected.

Resignation of J. Baker

This was read & considered, after which it was felt that, owing to it being Mr Baker’s desire, that it be accepted.

Band Sergeant

Mr Thompson was elected to this position.

Correspondence

A letter received from the Newbiggin Council offering dates for programmes to be given on the Promenade was read, when it was agreed to make applications for the following dates, June 12, July 10, Aug 7 & 21.

Bus Fares to Players

This was raised by Mr R. McPherson on the grounds of reducing expenditure. After careful & protracted consideration, it was agreed to continue to pay Bus Fares to Players.

Contributions (Members)

It was decided to continue to contribute 3d per member per week.

Colliery Levy

This question was discussed for some length when it was finally agreed to defer the matter until the new committee take over.

Committee Meeting held 23 March, 1938

Present were Messrs T. Crawford, W. Thompson plus the Officials

L. Sanderson in the chair

Business

 A further letter from Newbiggin Council was read, intimating that we had been granted 7 Aug for a programme & also making further alternative offers of vacant dates.

These were considered, when it was agreed to make applications for Sunday 29 May.

Circular from Blyth Parks Committee was read, it also offering dates for Croft Park. This also was considered after which it was agreed that we leave it on the table.

Hire of Players

This was considered necessary owing to our small numbers, & thought advisable to get in touch with the following as early as possible,

J. Gillan, J. Baily, G. Knight, R. Tweddle & J. Routledge.

This ended the business.

John L Sanderson, CHAIRMAN

Alexandra Palace

The band members are asked whether they want to enter a contest at Alexandra Palace.

Meeting held October 5th.

Mr W Richardson presided.

Present were Messrs Baker, Merritt, Richardson & Barron.

          After the meeting had been declared open, the chairman welcomed Mr Barron as a new committee man.

          The minutes of the last monthly meeting were read and confirmed. Mr Baker moved the adoption & Mr Johnson seconded.

          Mr Barron moved that the band sec. find out whether or not the “Vocal Rivals” concert party was available for Thursday Nov 25th & also to fix a suitable fee.

It was decided that Mr Johnson see R Rickaby re tickets for a concert.

Mr Barron moved & J Baker seconded that the question of a dance at Ellington Institute be left over until a later date.

Mr Baker moved & Mr Barron sec that Sec & Treas arrange to secure a number of prizes.

Mr Baker moved Mr Johnson seconded that minute re a street programme in Lynemouth be rescinded & that the programme be carried out on Sunday morning October 17th.

Mr Barron moved Mr Baker seconded that the question of a new set of rules for the band monthly meeting (Nov 2nd)

It was agreed that the suggestion made by Mr Johnson re the formation of a fund, by means of which the band could attend the Alex Palace Band Contest in Sept 1938, be put before the band for bandsmens approval, payments to be weekly contributions of any size.

Mr Johnson moved the meeting closed.

Mr Merritt seconded

J L Sanderson

Chairman

Monthly Meeting held Nov 2nd

Mr J L Sanderson presided

Present were Messrs Barron, Thompson, & 2 officials.

The minutes of the last monthly meeting were read.

Mr Johnson suggested that a notice be hung in the practice room, to the effect that, all band members interested in the proposed Alex Palace fund, should inform the Sec.

The minutes were then accepted.

Mr Barron moved the adoption & Mr Johnson seconded.

It was moved & seconded Johnson & Thompson that Mr Barron should take the Chairman’s duties at the band concert.

Ticket collectors chosen were Messrs Sanderson & Johnson. Mr Barron said he would get one of the Institute employees to take the pay box.

For the Armistice Service it was left to the Sec & Treas to secure a band.

          The meeting was declared closed.

Moved Thompson. Seconded Johnson

J L Sanderson

Chairman 

Meeting held 7-12-37

Mr J L Sanderson presided

Present were Messrs Baker, Merritt, and the two officials.

Mr Johnson moved, Mr Baker seconded that the meeting be declared open.

Mr Merritt moved, Baker seconded that the sec approach bandsmen re the Alex Palace fund, on Wednesday evening at the band practice.

The concert which was held on Nov 25th 1937 showed a deficit of 11/- less 1/6 ticket money which had not been paid to date.

The rest of the minutes were accepted

Moved Baker. Seconded Merritt.

Whist Drive & Dance

Bills announcing this to be put out for Friday Dec 10th.

A 10/- note to be raffled at the dance.

Mr Johnson to purchase tickets.

Mr Johnson & Sec to canvass Lynemouth.   

Mr Sanderson was chosen to be M. C. at the Whist Drive. Mr Baker & Jarvie to be doorkeepers.

Mr Baker moved, Merritt seconded that Mr Johnson procure the necessary refreshments.

Mr & Mrs Johnson & Mr Merritt were chosen to take charge of the refreshments.

It was decided that the band turn out on Christmas Day at 8.30 a.m. It was decided not to engage any players, other than Robt Morton who had agreed to play on the same understanding as the rest of the bandsmen, providing that Messrs W Thompson & J Jarvie agreed to take solo cornet end.

                    Moved Mr Baker

                    Sec Mr Merritt

All showed favour of attending Lynemouth, Ellington Colliery & Ellington Village

Mr Baker moved the meeting closed & Mr Merritt seconded.

J L Sanderson

Chairman

Future of the Band

A major re organisation is needed and unsatisfactory members will be asked to leave.

Committee Meeting held July 7th.

Mr J L Sanderson presided

Present were Messrs Baker, Crawford, Richardson, Merritt & three officials.

The minutes of the last meeting were read and accepted.

          Mr Richardson moved their confirmation and Crawford seconded.

It was moved by J Baker & seconded by Thos Crawford that Mr J Routledge and W Godsmark be engaged to play with the band on Sunday evening.

It was carried unanimously that J. Slater, who had neither paid his weekly subscriptions nor attended the band practices for some time, be asked to leave the band.

Mr Richardson moved that Mr J Routledge was not to be paid for his services at Morpeth on pic nic day.

                                        Seconded by J Baker

Mr Merritt made an amendment  - Mr Routledge receive 5/- for his services.

Mr Richardson’s movement was carried.

Mr Baker moved that the sec ask the Lynemouth Children’s Gala Comm to make a collection on Saturday on behalf of the band.

                                        Johnson seconded

J Baker moved that meeting be closed.

H Merritt seconded

                                                  J L Sanderson

General Meeting of Bandsmen, Trustees & Committee to discuss the future of the band. Held August 10th.

Mr Johnson Moved that meeting be declared open. Seconded by J Jarvie.

After a lengthy discussion on the affairs of the band, Mr Baker moved that the band be reorganized and all unsatisfactory players or members be asked to leave the band.

                    Seconded Wm Thompson

Mr Johnson moved that if the band continues to exist Mr J Rainbow be classed as an unsatisfactory player, and asked to hand in his cornet & be finished with the band.

                    Seconded Wm Thompson

It was moved by Wm Thompson that a new set of rules be drafted & kept by members of the Band.

Mr Shears moved and J Jarvie seconded that several outside men be asked to accept positions on the band committee. This committee when formed to draft a set of rules to govern band. A special meeting, to accept any new members, to be held on September 1st.

It was agreed that Sec write to Mr P J Fairley of Wallsend and ask him to refund the 2/- which was lent to him by Mr Shears on pic nic day.

Mr J Baker moved that the meeting be closed.

Seconded Merritt

J L Sanderson

Chairman 

Meeting held Sept 22nd 1937

Mr J L Sanderson presided

Present: -

          Chairman      J L Sanderson

          Secretary      A Jarvie

          Treasurer      D Johnson

          Committee    Merritt

                              Richardson

Absent: - Baker, Crawford, Thompson, (Shears).

It was decided to carry on with the meeting.

          Voting – 3 votes to one

Minutes of the previous meeting were read and confirmed.

                    Richardson & Johnson

Mr Richardson moved that the question of a set of new rules be left until next meeting to be held Oct 6.

                    Sec Merritt

Sec to write to Wallsend Colliery Band re 2/- belonging to E Shears.

Christmas Draw

                    It was decided to hold a Whist Drive and Dance instead of a Raffle. Mr Richardson moved that Sec and Treasurer see Mr Bean about hire of hall for Dance etc.

          Dates to be Dec 25th or 31st.

          As many prizes to be obtained as possible. Mr Richardson moved & Johnson seconded that two concerts be held at Lynemouth Institute.

          Sec to engage hall for 25th Nov

                                        & 13th Jan 1938

Moved Richardson seconded Merritt that Sec & Treasurer get band fixed up for Saturday Sept 26th.

Moved Richardson seconded Merritt that Band go around Streets of Lynemouth to try & get money for new stands.

          Date to be October 14th.

          This event to be Advertised.

Moved Merritt seconded Richardson that Mr Geo Barron be asked to attend next committee meeting & be installed as a new committee man.

The question of a Dance at Ellington Institute to be discussed at next meeting.

Richardson moved the meeting closed. Merritt seconded.

                                                                                Wilf Richardson

Playing Plans

Plans are made to play at the Northumberland Miners’ Picnic and Durham Miners’ Gala.

Monthly Meeting held May 5th.

J Baker presided

Present were Messrs Merritt, Thompson, Richardson & 2 Officials.

Mr Sanderson arrived after the meeting had been declared open.

Minutes of the last 3 meetings were read and accepted.

Moved Richardson

Seconded Thompson

Mr J Jarvie appeared before committee and was asked why he did not pay his weekly contributions. His answer was that he was intending to leave the band.

His resignation was accepted.

Moved Sanderson

Seconded Richardson

Two tenders for D.M.G. day were read. After a lengthy discussion it was decided to disregard all tenders for that day also that the East Tanfield Lodge be notified that our tender was withdrawn.

                                                  Moved Richardson

                                                  Seconded Johnson

Plough Inn programme

          It was decided to ask R Morton to play Tenor Horn at that engagement, also Messrs J Routledge & T Godsmark the latter two to be paid 2/6 expenses.

Coronation Programme

          First item on programme (Parade to chapel) not to be entertained. Sec to inform C. C. of this decision. 16 players assured for that day.

                                        Moved Richardson. Sec. Sanderson

Mr Johnson asked if band could play a programme at Ashington for C.W.S. on July 3rd. Mr Richardson moved that we tender £7 for the price. Merritt seconded.

Mr Johnson moved £5.

Sanderson seconded.

£7 carried.

Lending of music

All music to be lent out by sanction of committee only.

It was moved & seconded Johnson & Baker that band purchase new music cupboard from W Richardson for 5/-.

Mr Sanderson asked that in future all meetings be moved & seconded closed.

Moved Richardson sec. Sanderson that the meeting be declared closed.

                                                                                                    J Baker

Emergency Meeting held May 6th.

Mr J L Sanderson presided.

Present were Messrs Richardson, Baker, Merritt, Thompson & 3 Officials.

Mr Johnson reported that £7 was too much for the Ashington C.W.S. programme and that possibly the C.W.S. would pay £5 & perhaps a donation later on. Mr Richardson rescinded his motion for £7.

Baker moved £5

Thompson seconded.

Mr Henderson had asked sec if he thought the committee would rent any music to the 7th Batt Northld Fusiliers Band.

Mr Richardson moved that no music be lent. J Baker seconded.

Meeting declared closed. J Baker

Moved Baker sec Richardson

Emergency meeting held May 25th

Present were Messrs Richardson, Baker, Merritt, Thompson & 3 Offs.

A letter was read reporting that Mr J Bailey would not be playing at pic nic contest.

After much discussion it was agreed to engage Thos Jarvie & sec was asked to see T Corbett & ask him if he would play Solo Baritone.

It was moved by Richardson sec Merritt that Mr Johnson attended Lynemouth Children’s Gala Committee meeting for the purpose of postponing the Gala Day until June 31st.

Meeting declared closed.

          Moved Baker

          Seconded Merritt                                   J Baker

Meeting held June 3rd 1937

J Baker presided

Present were Messrs Richardson, Thompson, Merritt & two Officials.

Mr Johnson moved that meeting opens.

Minutes were read.

Mr Richardson said that he was prepared to let his motion regarding the D.M.Gala tenders be withdrawn & that East Tanfield tender be left standing.

                                                  Moved Johnson

                                                  Seconded Richardson

Minute regarding the engagement of Thos Jarvie  for pic nic day was left in aveyance until conductor expressed his views.

                                                  Moved Richardson

                                                  Seconded Johnson

Mr Johnson reported that the Childs Gala had been postponed from June 26th until July 10th. This report was accepted as satisfactory.

Mr Richardson moved that the rest of the minutes be accepted.  Johnson seconded.

A letter was read from Newbiggin Council asking for confirmation of dates for prom bandstand programmes. Richardson moved that both dates be regarded as unsatisfactory and not entertained.

          This suggestion was carried. 

Coronation Day Payment

It was moved Richardson

          Seconded Merritt

That the Sec write a letter of acknowledgement & thanks to Mr Booth & to enclose receipt of payment.

A letter was read from Ashington Miners’ Federated group of collieries asking the band to play at picnic.

                    Terms -         £10 – 0 – 0

          Richardson moved acceptance

          Merritt seconded

Non-payment of contribs

Messrs Slater & Rainbow to be brought before committee.

          Moved Richardson

          Seconded Merritt

Programmes

It was decided to leave programmes over until return of Fusiliers.

          Moved Thompson

Seconded Johnson

July 4th & 11th & August 8th were the dates selected & the dates chosen were – The Dene – Club & Bandstand

                    Richardson & Merritt

It was decided to leave the question of playing a programme at Red Row over until the next monthly meeting.

                    Moved Richardson & Sec Thompson that we tender £19 for Victoria Garesfield Lodge job on DMG day.

Mr Johnson said he would ask Robt Air for loan of cornet for J Brown & the band to be held responsible.

                    Richardson

                    Merritt

J L Sanderson

Coronation Plans

The band is asked to play at the Lynemouth Coronation Celebration.

Emergency Meeting held February 21st 1937.

Members present were Messrs Crawford, Merritt, Baker, Richardson (W), Thompson, Shears & the three officials.

Mr Richardson was appointed chairman as Mr Sanderson was late in arriving.

Agenda

A letter from the Lynemouth Coronation Celebrations Committee was read. It was an invitation for two members of the band committee to attend their meeting on March 4th at Lynemouth Parish Hall. It was suggested by J Baker that the Chairman, Mr Sanderson & the Secretary Mr Jarvie attend this meeting.

This concluded the meeting.   J L Sanderson 

Meeting held March 18 1937

J. L. Sanderson presided

Present were Messrs Shears, Merritt, Baker, Thompson & 3 Officials.

The minutes of the Annual meeting and two emergency meetings were read and confirmed.

A letter was read from the Newbiggin Council asking if the band desired to have any concerts on promenade bandstand.

Moved & seconded Shears & Merritt that we apply for two Saturday evenings viz. July 31st & June 26th.

Also three Sunday evenings, viz. May 16th, June 13th & August 29th.

It was moved Merritt, seconded Baker that we tender a fee of £20 for the East Tanfield Lodge tender re Durham Gala Day.

A letter was read from the Coronation Committee of Lynemouth asking for cash help. It was decided that the band was not in a position to offer any such help.

It was moved Baker seconded Johnson that Sec tender £5 for Lynemouth Coronation Day Celebrations programme.

It was suggested that Sec & Treas canvass Lynemouth & Ellington to try and secure some more levies from Colliery.

Moved Baker seconded Shears

The Sec was asked to tell Mr R Henderson to appear before committee at next opportunity re. his not paying his weekly subscriptions. Also all other members who are in arrears to be brought before the committee. Moved Shears Seconded Johnson

Meeting declared closed.  J Baker

Emergency Meeting held March 26th

Present Merritt, Thompson, Baker, Richardson, Crawford & 3 Officials  

After a slight discussion Mr R Henderson promised to pay his subscription, on being supplied with a trombone & uniform.

Mr W. Richardson promised to attend practices as regular as possible to pay his subscription.

Mr T. Godsmark – The Sec was asked to write and engage above for pic nic day contest.

Meeting declared closed

J Baker

Emergency Meeting held April 11

Present were, Baker, Merritt, Richardson, Thompson, Crawford & 2 Officials

Mr Baker presided

On the Sec reporting that a deputation from the L. C. C. wished to meet band committee on Tuesday April 13 at 6 p.m. It was moved Richardson Sec Johnson that Sec report back and say it was impossible to do so but that Thursday April 15 at 8.30 p.m. was the only satisfactory time available.

It was decided to engage Messrs G. Knight, Routledge (J) and Tomlinson, T. for the pic nic contest fees to be 10/- & expenses.

It was then suggested that Ashington Federation might not engage the band for pic-nic contest & so it was moved Richardson and seconded Thompson that band play two programmes in Lynemouth to cover any expense incurred on pic-nic day.

Moved Johnson Seconded Merritt that May Day be first date. The other date was left to band to decide.

Mr Sanderson, the chairman, arrived late and asked committee if they would, in future, decline from appointing him on any deputation which may have to be chosen.

His application was not accepted.

Meeting declared closed.

J Baker

Meeting held April 22nd 1937

Mr J L Sanderson presided

Present were Messrs Richardson, Merritt, Thompson, Baker and the three officials.

Engagement of players for Morpeth Contest.

It was moved Richardson, seconded Johnson that Mr G. Knight & J Routledge receive 12/6 for the day’s playing, instead of 10/- as suggested by the band committee.

Previous minute was rescinded.

Coronation Celebrations

The action of the deputation in accepting the terms of the C.C.C. deputation was regarded as satisfactory. The terms were £5 to be paid if band turned out no less than 16 players.

It was decided to let the matter of the proposed United Service lie in abeyance until correspondence regarding such was received by secretary.

Subscription Cards

It was agreed that Sec procure 3 doz cards at 4d per doz.

Moved Richardson

Seconded Baker

This brought about a discussion on subscriptions, the sec reporting that several players were in arrears with their payments. It was moved & seconded by Richardson & Johnson that these persons be brought before committee.

It was moved Johnson, seconded Richardson that the band play a programme of music at the Plough Inn on Whit Sunday evening. Sec was asked to see W tiplady regarding such.

The Sec was asked by chairman to produce minute book at all future meetings.

It was decided that a monthly meeting of the committee should be held on the first Wednesday in each month.

Moved Richardson

Seconded Baker

Meeting declared closed

J Baker

1937’s AGM

It is decided that nobody should be allowed to enter the football field under the pretence of being with the band.

Emergency Meeting held Thursday Feb 4th 1937

Present were Messrs Baker, Johnson, Graham, Jarvie, G. Richardson and Robinson

Mr. Jarvie took the chair in absence of Mr Sanderson. This meeting was called to discuss application from F Harding for use of baritone to learn under the teaching of R. Routledge and it was moved by G. Richardson secd J Graham that we grant him the instrument on condition that he join the band when the conductor thought he was competent enough. The motion was carried.

A discussion arose concerning the fixing of a date for the annual meeting which brought forward a motion from D. Johnson secd G Richardson that we appoint two new auditors to audit the books at the earliest possible moment, the two elected being Mr Sanderson and Mr Baker and the date for the annual meeting to be definitely fixed for Sunday Feb 14th 1937. It was also in the motion that we notify Mr Tait and Mr Lawson of this.

This concluded the meeting

Chairman’s sig John L Sanderson 

Annual Meeting held 14th February 1937.

Mr Johnson Presided

The minutes of the last Annual Meeting, not being in the hands of the Asst Secretary they could not be read or confirmed.

Minutes of the Committee meeting held Nov 12th 1936 were read & a discussion arose regarding the N/C F.C. engagement. It was decided that no person, who was not in any way connected with the band, would, in future, be allowed to enter the football field under the pretence of being with the band.

The rest of the minutes were read and adopted.

Emergency meeting held Jan 17th 1936

Minutes were read and confirmed

Emergency meeting held

Minutes were read and confirmed

The balance sheet for 1936 was read by the Asst Sec & the adoption was moved by R. Henderson & seconded by Thos Crawford.

The next business was the election of Officials & Committee for 1937.

For the position of chairman Mr J L Sanderson was nominated & elected without opposition.

There were two nominations for the position of Secretary, these being Mr J Baker, who was nominated by R Henderson & seconded by D Johnson, and Mr A. Jarvie who was nominated by R Routledge & J Graham. The vote went in favour of Mr Jarvie

Mr J Baker was asked by the chairman if he would take over the duties of Asst Sec to which he agreed. This was agreed upon & accepted. Mr D Johnson was elected Treasurer owing to his ability for performing such duties. He was nominated & seconded by J Crawford & E Shears respectively.

Mr Robt Routledge was elected as Bandmaster there being no other nomination. In order that there would be no disorder or disagreement with the members of the band whilst on parade it was decided that the conductor elect a suitable person to the position of Band Sergeant.

The committee was then elected as follows :-

Messrs Merritt, Crawford, Shears, Richardson (W), Thompson, Richardson (G).

Messrs Henderson & Mcpherson were elected as Auditors.

This concluded the meeting.

J L Sanderson

Travel to Newcastle United

When the band plays at Newcastle United Football Club, some non-band members try to get into the ground.

Committee Meeting Jan 12th 1937

Mr J L Sanderson Presided

Present – Messers Baker, Jarvie, Richardson G. & 3 Officials

Minutes of the previous meetings were read & confirmed

Matters arising out of the minutes

Mr Johnson brought before the committee the matter regards Mr S Leader claiming pay for loss of work on July 26th. Move by A Jarvie sec J Graham as we are of the opinion that he was back from Durham sharp enough to get to work that we do not pay his shift.

Moved by D Johnson sec J Baker that with regard to joining the Brass Band Ass that it be moved off the board.

Owing to the persons travelling with the band to the N/c F. C. engagement being under the impression that they got into the field along with the band it was moved & agreed that in future all persons travelling with the band pay all their own expenses.

Mr Richardson G. brought before the committee the matter regarding the band being agreed to play around Ashington on 2nd January & failed to turn up keeping the three Ashington members standing for ¾ of an hour.

It was agreed that the matter lie in abeyance till the Annual meeting.

TENDER High Spen Coronation Celebrations

The motion that we tender for this job was defeated by Mr Baker’s amendment that we let the matter lie over till the Annual Meeting.

Agreed that the Annual Meeting be held on Jan 24th 1937 at 10-30 A.M.

Chairman’s sig. John L Sanderson

Emergency Meeting  Sunday Jan 17th 1937

Present – Messers Baker, Robinson, Graham, Jarvie, Thompson & 3 officials.

Moved by D. Johnson Sec J. Graham that the minute regards the tender for the High Spen Coronation Celebrations be rescinded as they were asking for a quick reply that it be settled at this meeting.

The letter was read from High Spen asking for an immediate reply with a tender for the celebrations stating that the band would be needed for a Childrens parade & Sports & a Marquee ball at night.

Moved by A. Jarvie Sec. D. Johnson that we tender twenty pounds for the job. Secretary to give explanation regards players being on shifts the following day.

The chairman suggested that we allocate a certain sum for each member of the band to mark the occasion of the King’s accession to the throne which he withdrew after much argument.

That concluded the meeting

Chairman’s sig. John L Sanderson