AGM 1939

1939’s AGM minutes record controversy over the band’s bank accounts.

Annual Meeting held in Lynemouth Hotel Sat 15th April 1939

Meeting moved open by E Shears

Minutes of Last Annual Meeting were read & moved accepted by R. Tait

The Balance Sheet – It was moved by R. Turnbull that the Balance Sheet could not be accepted due to the fact that it had not been audited & that the books of the Secretary had not been audited. It was moved by Mr Little that two men be appointed to audit the Balance Sheet. Accepted.

Auditors to be :- Mr Ball & Mr Little – Accepted

Election of Officials

President :- Mr W. Davison – moved J. Jarvie sec R. Turnbull

Vice Presidents:-

          Mr R. Eames – moved K. Gibbons

          Mr Warlow    -        ʺ      R. Henderson

          Mr Turnbull    -        ʺ      J. Jarvie

Mr Ball          -         ʺ      D. Johnson

Chairman –                                 Mr W. Ball               moved J. Baker sec R. Eames

Correspondence Secretary -        Mr W. Thompson          ʺ     J. Jarvie

Financial Secretary                      Mr D Johnson              ʺ     E. Shears

Committee –                               2 Bandsmen & 6 Public

Band -                                        Mr. J. Baker            moved W. Richardson

                                                  Mr J. Jarvie             moved E. Shears

Public Committee              Mr R. Tait -    moved L. Sanderson

                                                  Mr. W. Crawford (Jun)

                                                  Mr. Gillis

                                                  Mr. Brown

                                                  Mr. W. Crawford (Sen)

                                                  Mr Little

Librarian – Mr W. Crawford (Jun)

Auditors – Mr Little & Mr Tilly

It was agreed that the temporary Auditors should arrange a General Meeting at a convenient time to present the Balance Sheet for 1938.

Emergency Meeting Held Apr 29th 1939 5.0 PM

Members present were –

Messrs W Thompson, J. Baker – J. Jarvie – R. Tait – W. Crawford (Jun) J. Gillis W. Brown. Little – Warlow – Turnbull.

Chairman – Mr W. Ball

The meeting was called for the purpose of arranging business for the General Meeting which was to follow at 5-30 PM.

Mr Johnson Financial Secretary’s absence was discussed & it was agreed that his presence was essential for the further progress of the meeting. Mr Johnson was called for & it was stated that he had been called away on business.

W Ball

General Meeting – held Lynemouth Welfare Institute Sat 29th April 1939 – 5.30 PM

Members present were - Messrs W Thompson, J. Baker, J. Jarvie, R. Tait, W. Crawford (Jun) J. Gillis, W. Brown, Little, J. Warlow, G. Turnbull.

Mr W. Ball presided

Balance Sheet discussed – Mr Ball chairman commented on the limited income & large expenditure of the band for the past year, also the enormous layout for hire of players & bus fares. Mr Little pointed out that the expenditure exceeded income & that weekly subscriptions by members had ceased.

Mr Ball & Mr Little auditors of balance sheet said they found everything satisfactory but refused to sign their names to same until Mr D. Johnson financial secretary produced Bank book & cash in hand which he had promised to do at this meeting. Owing to Mr Johnson not being present Mr Turnbull suggested that the secretary should get in touch with him to ask him to produce same at the next meeting. This was agreed to.

Moved Mr Turnbull seconded Mr Sanderson that the correspondence secretary also write to Midland Bank & Co-operative Society for a statement of accounts so that present committee newly elected would know how they stood as regards the financial state of the band.

As Mr Barron late secretary could not attend owing to more important business his absence was excused & he was represented by Mr Turnbull.

Mr Tait thought the standing accounts to Midland Bank & Co-op Society should be entered on balance sheet.

A letter from Midland Bank was read asking for Specimen signatures of present committee. Members were disinclined to sign their names until Bank book was examined & the financial state of the band was known. It was agreed to refer the matter to the next meeting.

Mr Little then read duplicate letters from

                              Mr Barron to Mr Johnson

                               ʺ       ʺ       ʺ   Mr Sanderson

Mr Turnbull moved that a sub committee be set up for the purpose of engaging Welfare Hall for concerts etc. the idea being to obtain funds for the band. This was seconded by L. Sanderson. Mr Little suggested that the matter be left in the hands of the band committee. Mr Ball chairman then asked for 3 or 4 weeks to reorganise the band so that the committee would have foundation to work on. This, Mr Turnbull finally agreed to do. Mr Tait then remarked about the deplorable state of the band instruments & failure of bandsmen to keep same clean & in a playing condition.

Mr L. Sanderson drew attention to playing members going to other bands. Mr J. Jarvie in defence of these players said they went for practice only, as no practices were being held at Welfare owing to lack of interest of players.

Mr Turnbull suggested that secretary should approach all ex-bandsmen in the place with a view of re-organising a band. The chairman said this was already his intention. Mr Little proposed we arrange a practice of all players including ex-bandsmen to see what sort of a band we could turn out. This was agreed to & a practice was fixed for Sunday May 7th.

The practice room then came under discussion. Mr Little thought this might have something to do with the lack of interest shown by the players & suggested we should find a more suitable place.

Mr W Crawford (Jun) was asked to reconsider his decision about not being able to carry out his position as Librarian. He finally agreed to carry on.

The conductor, Mr Routledge, having left the room next came under lengthy discussion. It was moved by Mr Little that this matter be left in abeyance – All agreed.

Other business :-

Attendances – weekly subscriptions – left over. Next committee meeting arrange in the Band room at 7.30 Mon 8th May

This concluded the meeting.

Chairman’s signature

W Ball